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My question is,will it be okay to wash/change the entire filter media that's inside i.e bio balls,ceramic rings,sponges,carbon and all with tap water?
No, never with tap water: the chlorine will instantly destroy the bacteria and you will have to re-cycle. Use plenty of old tank water to wash the gunk out of the filter media; you're not looking for it to be sparkly-perfect, only solid-gunk free.

What kind of canisters have you got? Cleaning routines vary between brands (or so I have read). Some people only need to clean them once a quarter, other people clean them every 2 /3 weeks. Depends on how big they are and how stocked your tank is, etc.